Organization Administrator's Guide for Safe Share 3.2

This documentation is for 3.2.x versions of Safe Share and the Covata Platform.

Please refer to our important notice for information that relates to this documentation.

Overview of Safe Share and the Covata Platform

Covata provides a complete solution and platform for securely protecting and sharing encrypted files and folders which can be stored and accessed anywhere (within an organization, outside the domain and from mobile devices).

Covata's technologies provide this solution through the Covata Platform (upon which Safe Share is built), whose Access Service centrally manages cryptographic keys (used to encrypt/decrypt content) and access controls (which define who can access/decrypt content and when).

The Covata Platform's Access Service handles its key management and access controls separately from cryptography and user content. This separation helps ensure that regardless of whether or not encrypted content gets into the wrong hands, it can only be decrypted by the people it's intended for.

Users of Covata technologies ^* can share their secured content with others through Covata's Safe Share applications, which integrate with the Covata Platform to ensure that critical key management and access controls are adhered to.

The Covata Platform provides an application programming interface (API) that allows integrators to develop their own applications that leverage Covata's powerful data-centric security features.

Safe Share Organization Administration

Safe Share Organization Administration is a web-based interface for administering an organization's access to resources on a Covata Platform instance. This interface also provides access to a number of configurable features of Covata technologies ^* that apply to the organization and Covata users who are members of the organization.

Organization administrators are users who, once signed in to Safe Share Organization Administration, can access its dashboard (depicted above) and have the ability to perform the following administration activities within their organization on their Covata Platform instance:

• Configure users (also known as 'Covata users') who are members of their organization by initially adding new or pre-registered user accounts on the Covata Platform.
• Configure and manage their organization's user whitelist, defining which people can be shared items within the organization, including people who are not organization members.
• Manage classifications and groups, both of which are used in conjunction to help restrict the people with whom content can be shared.
• Manage plans that define storage quotas, which define the amount of storage (ultimately managed by the Covata Platform's Content Service) available to individual Covata user accounts.
• Disable or re-enable access to any files encrypted using Covata technologies on the Covata Platform, as well as view all recorded activities on these files.
• Generate reports on requests made by client applications to the Covata Platform's API.
• Change the configuration of Safe Share Organization Administration properties.

^* Covata technologies refers to all features and functionality provided by (and made available through) the Covata Platform, including Covata's Safe Share applications, the Covata Platform's API and the Covata Platform itself.