Viewing activities on secure content

Users of the Safe Share web application can view a history of specific activities performed on a file or folder.

To view the activities performed on a file or folder:

1. Ensure you are signed in to the Safe Share web application.
2. If the Home icon at the top-left indicates the word 'Home' and no drop-down icon is indicated, skip to the next step. (This indicates that you are a member of only one organization.)
   Otherwise, the name of your current organization is indicated, from which you can either:
   • skip to the next step to remove your access to an item from this organization, or
   • remove your access to an item from a different organization (you are a member of) by changing your organization before continuing on.
3. Locate the file or folder whose activity you wish to view.
4. Ensure the Details/History tabs panel on the right is displayed. (If not, click the < icon at the top right of the items area to reveal this panel.)
5. Select the item, by clicking on the item's row (to the right of its name if a folder):
   
6. Click the History tab to reveal a history of activities performed on the item in reverse chronological order:
   

Types of activities indicated

The types of activities indicated on a file or folder (i.e. item) depend on the following conditions:

• As one of the following:
  • the owner of an item,
  • a collaborator ¹ with Modify or Manage permissions on an item, or
  • a collaborator with Upload permissions on an item you created²,
  the History tab shows when (and by whom) the item was created, as well as each time anyone with access to the item:
  • Viewed or downloaded the item (if it is a file),
  • Modified:
    • the item's name or
    • the item's location, or
  • Modified:
    • with whom the item is shared or
    • a collaborator's permissions on the item,
    (as the item's owner or a collaborator on the item with Manage permissions).
• As a collaborator with either Download or View permissions on a file you did not create, the History tab shows each time you either viewed or downloaded that file.
• As a collaborator with Upload, Download or View permissions on a folder you did not create, no activity is shown on the History tab.

¹ A collaborator on an item is someone who has permission to access the item. However, the collaborator does not own this item because the item is located in a folder owned by someone else.
² A collaborator in this context is yourself, having created a subfolder or uploaded a file within a folder owned by someone else. If the item is a file, then Safe Share implicitly downgrades its permissions from Upload to Download since conceptually, it is not possible to upload content to a file.