Viewing activities on secure content

Users of SafeShare for Web can view a history of specific activities performed on a file or folder.

To view the activities performed on a file or folder:

1. Ensure you are signed in to SafeShare for Web.
2. If the Home icon at the top-left indicates the word 'Home' and no drop-down icon is indicated, skip to the next step. (This indicates that you are a member of only one organisation.)
   Otherwise, the name of your current organisation is indicated, from which you can either:
   • skip to the next step to view activities on an item from this organisation, or
   • view activities on an item from a different organisation (you are a member of) by changing your organisation before continuing on.
3. Locate the file or folder whose activity you wish to view.
4. Ensure the Details/History tabs panel on the right is displayed. (If not, click the < icon at the top-right of the items area to reveal this panel.)
5. Select the item, by clicking on the item's row (to the right of its name if a folder):
   
6. Click the History tab to reveal a history of activities performed on the item in reverse chronological order:
   

Types of activities indicated

The types of activities indicated on a file or folder (i.e. item) depend on the following conditions:

• As one of the following:
  • the owner of an item,
  • a collaborator ¹ with Manage or Co-Owner permissions on an item, or
  • a collaborator with Create permissions on an item you created ² ,
  the History tab shows when (and by whom) the item was created, when a 'view' was generated of the file or one of its versions (i.e. for the content viewer), as well as each time anyone with access to the item:
  • Viewed or downloaded the item (if it is a file) including any of its versions,
  • Modified:
    • the item's name or location or
    • the file's current or active version (including deleting a version of the file), or
  • Modified:
    • with whom the item is shared or
    • a collaborator's permissions on the item,
  • Removed the item to (or restored the item from) the Recycle Bin.
• As a collaborator with either Download or View permissions on a file you did not create, the History tab shows each time you either viewed or downloaded that file.
• As a collaborator with Create, Download or View permissions on a folder you did not create, no activity is shown on the History tab.

¹ A collaborator on an item is someone who has permission to access the item. However, the collaborator does not own this item because the item is located in a folder owned by someone else.
² A collaborator in this context is yourself, having created a subfolder or uploaded a file within a folder owned by someone else. If the item is a file, then SafeShare implicitly downgrades its permissions from Create to Download since conceptually, it is not possible to upload content to a file.