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The features of Safe Share Administration are only available to Safe Share administrators, where a Safe Share administrator is any Covata user who has the Safe Share administrator role.

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Signing in to Safe Share Administration

When signing in to Safe Share Administration, a Covata user account must have the Safe Share administrator role to access all Safe Share Administration features of the Covata Platform * .
If accessing Safe Share Administration for the first time, see Accessing Safe Share Administration for the first time (below) before continuing.
To sign in to Safe Share Administration:
  1. Open a compatible web browser and enter the base URL of your Covata Platform instance (appended by /#/admin) in your browser’s URL field - e.g:
    https://covata-platform.xy-company.com/#/admin
    Tip: You may wish to bookmark this URL.
  2. On the Covata Sign-in page, enter the Email address and Password associated with your Covata user account which has the Safe Share administrator role.
    Forgotten your password? If you have, then leave the Password field blank but click the Forgot your password link instead. Follow the instructions on the page and then in your email notification to reset your password.
  3. Click the SIGN IN button (or type ‘Enter’/‘Return’) and if successful, the Safe Share Administration interface is displayed.
    Notes:
    • The email address of the currently signed in user appears at the top right-hand corner of the Safe Share Administration interface.
    • If the main Covata Safe Share web application page appears instead of the Safe Share Administration interface, click your email address at the top-right and choose Administration from the drop-down menu.
* Notes:
  • Any Covata user (including any Safe Share administrator) whose account has the Organization administrator role for a given organization can manage and administer that organization. For more information about the Organization administrator role, see Administering users within an organization in the Safe Share Organization Administration section of this guide.
  • A Safe Share administrator (typically a Covata user account with only the Safe Share administrator role) can grant themselves the Organization administrator role for an organization by making themselves the administrator of this organization when they add/create the organization. This user (who now has both the Safe Share administrator role and the Organization administrator role for this organization) can then grant other Covata users the Organization administrator role for their organisation. Otherwise (and perhaps more typically), a Safe Share administrator cannot administer an organization added to their Covata Platform instance, unless the Organization administrator initially set for this organization (or someone that this Organization administrator subsequently made an Organization administrator of their organization) grants the Safe Share administrator the Organization administrator role for the organization when adding the Safe Share administrator to the organization.

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The Safe Share Administration interface

The Safe Share Administration interface consists of a set of configuration pages, each of which is accessible from the options on the left (below). Note that: The Dashboard page is initially displayed upon a Safe Share administrator successfully signing in to Safe Share Administration (above).
If accessing Safe Share Administration from a tablet or phone, tap the ‘menu’ icon in the top left hand corner of the screen to access these options.
Dashboard page The table below describes each of these Safe Share Administration pages, which can be accessed by clicking its option on the left of the interface.

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The Safe Share Administration dashboard

The Dashboard page is initially displayed upon a Safe Share administrator successfully signing in to Safe Share Administration. Dashboard page The following table describes each component of the Dashboard page from left to right/top to bottom.

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Signing out of Safe Share Administration

To sign out of Safe Share Administration:
  • Click your email address at the top right-hand corner of the Safe Share Administration interface and choose Sign Out from the drop-down menu.
    The Covata Sign-in page is redisplayed.
After administering the Covata Platform, please ensure that you explicitly sign out of Safe Share Administration using this procedure (above). If you simply close the browser tab or window that contained your Safe Share Administration session, then you will not be signed out, leading to the risk that your session may be compromised by someone else subsequently using your computer.

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Accessing Safe Share Administration for the first time

New Covata Platform instances have a default administrator user account (with email address admin@default.com). This user account exists for the purpose of allowing a Safe Share administrator to initially sign in to Safe Share Administration to create a new Safe Share administrator account for themselves, including others if required.
For security reasons, this default administrator user account should be removed after it is used to create these new Safe Share administrator accounts.
To access a new Covata Platform instance and initially set up Safe Share Administration users:
  1. Open a compatible web browser and specify the base URL of your Covata Platform instance (appended by /#/admin) into your browser’s URL field - e.g:
    https://covata-platform.xy-company.com/#/admin
  2. On the Covata Sign-in page, specify the:
    • Email address admin@default.com and
    • Password which is simply password
    Note: If the Make Safe Share personal! dialog box appears, click its Cancel button, since this account will be a short-lived one.
  3. Create a new Safe Share administrator user account for the Covata Platform and Safe Share Administration purposes. See Adding a Safe Share administrator account for more information about this step.
  4. ( Optional ) Create any additional Safe Share administrator user accounts (if required).
  5. Sign out and sign in again as your new Safe Share administrator user.
    Note: Your initial password (automatically generated by the Covata Platform) will be emailed to you in a Covata account created notification.
  6. Remove the admin@default.com user.