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The Files page allows Organization administrators to search all files (also known as Secure Objects ** ) within their organization, which have been encrypted using Covata technologies. Using this page, the following activities can be performed on any of these files:
  • View all recorded activities conducted on it.
  • Disable it - disabling a file/Secure Object prevents access to any aspect of it (including access by its owner) from:
    • A Covata Safe Share application, or
    • Another client application that uses the Covata Platform’s API.
** A Secure Object is defined by the following:
  • Covata-encrypted data that has been registered on the Covata Platform.
    Note: Covata-encrypted data is data from a file or stream, which has then been encrypted either:
    • Using Covata technologies (i.e. with a Covata Safe Share product or another client application that utilizes the Covata Platform’s API for encryption via the Content Service), or
    • According to Covata’s encryption requirements (i.e. a client application with its own encryption implementation). For more information about Covata’s encryption requirements, see the Required parameters on POST section on the <content-service>/api/v1/objects/{objectId}/contents page of the Covata API documentation.
  • The metadata associated with this encrypted data. Some of this metadata can be determined by the creator/owner of the Secure Object.
Files page

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Finding Secure Objects

Of all Secure Objects that have been created within your organization (on the Covata Platform), it is possible to search and locate specific Secure Objects by their Name (e.g. file name), their owner’s Email address, First Name or Last Name, or by the Secure Object’s ID. To locate specific Secure Objects within your organization on the Covata Platform:
  1. Sign in to Safe Share Organization Administration.
  2. Click the Files option on the left of the Safe Share Organization Administration interface to open the Files page.
  3. Use either of the following features to find a specific Secure Object (or subset of Secure Objects):
    • Filter Secure Objects - In the Search By box (right of the Files page), begin typing a series of characters contained in any of the Secure Objects’ ID, Name or Owner fields, which also includes the owner’s first and last names. This filters the list of Secure Objects on the Covata Platform to those whose ID, Name, or Owner’s Email, First Name or Last Name contains the subset of characters entered into the Search By box.
      By default, the ID, Name or Owner (which includes their Email, First Name or Last Name) fields are used for filtering (i.e. All), although filtering can be restricted to just one of these fields using the adjacent drop-down.
    • Navigate to specific Secure Objects - If available, use the page navigation buttons (lower-right of the Files page).
  • You can also sort Secure Objects on the Files page by clicking the linked name (in the column header) of the field by which you would like to sort your Secure Objects:
    • Clicking a linked field name multiple times toggles between sorting the Secure Objects (according to that field) in ascending and descending order.
    • To revert back to the natural ordering of Secure Objects in the list, simply refresh the page.
  • The History panel on the right can be collapsed and expanded by clicking the respective > / < icon at the top of this panel.

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A Secure Object’s fields

Each Secure Object which has been created on the Covata Platform is associated with its own metadata. Some of this metadata is exposed through the Files page and can be used for finding a Secure Object.

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Viewing activities on Secure Objects

To view all activities performed on a Secure Object in your organization:
  1. Sign in to Safe Share Organization Administration.
  2. Click the Files option on the left of the Safe Share Organization Administration interface to open the Files page.
  3. Find the Secure Object whose activities you wish to view.
  4. Highlight the item by clicking on it, which reveals (in the History panel on the right) a history of all recorded activities performed on the Secure Object in reverse chronological order. The activities recorded include those from:
    • The Secure Object’s owner,
    • All collaborators on the Secure Object and
    • All Organization administrators of the organization in which the Secure Object was created. (These activities only include disabling and re-enabling Secure Objects).
For more information about the activities recorded on a Secure Object (i.e. a file) from its owner or collaborators, see Types of activities in the Safe Share User’s Guide.

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Disabling or (re-)enabling a Secure Object

Disabling a Secure Object prevents access to any aspect of it (including access by its owner). Once a Secure Object is disabled:
  • Its corresponding file will no longer be visible or accessible to its owner and collaborators (upon them signing in) through Covata’s Safe Share applications.
  • It can no longer be retrieved through a client application using the Covata Platform’s API.
Disabling Secure Objects that have only been initialized through a client application using the Covata Platform’s API (resulting in an ‘incomplete’ Secure Object), prevents this Secure Object from being ‘completed’ through such an application. To allow these types of Secure Objects to be completed, an Organization administrator must first re-enable these Secure Objects (e.g. through Safe Share Organization Administration).
To disable, enable or re-enable a Secure Object in your organization:
  1. Sign in to Safe Share Organization Administration.
  2. Click the Files option on the left of the Safe Share Organization Administration interface to open the Files page.
  3. Find the Secure Object to be disabled, enabled or re-enabled.
  4. Do one of the following:
    • To disable the Secure Object, click the Secure Object’s green Enabled button (in the Enabled column), until this button changes red and indicates Disabled.
    • To enable or re-enable the Secure Object, click the Secure Object’s red Disabled button (in the Enabled column), until the button changes green and indicates Enabled.